Job Responsibilities:

Key Responsibilities & Data Management

1. Sales Cycle Operations (Order-to-Cash)

• Quotation Entry: Accurately prepare and enter all sales quotations and revisions into the ERP system based on input from the Sales team.

• Sales Order (SO) Processing: Convert finalized quotations and received customer Purchase Orders (POs) into official Sales Orders (SO) within the ERP.

• Invoicing: Generate and dispatch Sales Invoices in the ERP, ensuring they match the Delivery Challan/Gate Pass details and comply with GST and tax regulations.

• Client Records: Maintain up-to-date and accurate master data for all customers, including contact information and tax details.

2. Purchase Cycle Operations (Procure-to-Pay)

• Purchase Order (PO) Entry: Create and submit Purchase Orders (PO) in the ERP based on approved Indents/Requests, verifying pricing and terms.

• GRN Verification Support: Cross-verify supplier invoices against the Goods Receipt Note (GRN) created by the Store User to ensure quantity and value match before payment processing.

• Vendor Records: Maintain accurate and complete master data for all suppliers, including payment terms, bank details, and GST/PAN information.

3. Documentation and Compliance

• Filing: Ensure all physical and digital documents (Customer POs, Supplier Invoices, Quotations, Challans) are systematically filed and linked to their respective ERP transactions.

• Data Integrity: Conduct daily checks to ensure all entries are error-free and complete, preventing discrepancies between the ERP and physical records.

• Coordination: Act as the primary coordination point between the Sales team (for quote clarification) and the Store/Warehouse team (for dispatch/receiving details).

Key skills for the position:

Required Skills and Qualifications

• Education: Minimum Bachelor’s degree in Commerce (B.Com) or related field.

• Experience: 1-2 years of experience in back-office administration, data entry, or accounting support.

• ERP Proficiency (Mandatory): Strong, hands-on experience in using an ERP system, specifically for Sales and Purchase module data entry.

• Skills: Excellent data entry speed and accuracy, strong organizational skills, and proficiency in MS Excel/Google Sheets.

• Knowledge: Basic understanding of GST (Goods and Services Tax) application in sales and purchases.

About Company

We were established in 1991 as a Supplier of Electrical goods. Today we have a strong foothold as leading supplier and electrical solution provider of high quality electrical products with unparalleled customer service. Our team works hard to accomplish HI-TECH’s mission of providing the best quality products & services to the customers all over Gujarat. We serve our team of technically qualified executives regularly undergoing product training to ensure that we offer the right products to meet our customer’s each and every requirements. In line with our commitment to quality service, we go an extra mile by providing tailor-made comprehensive the demands of the electrical market. We are providing the best electrical solutions and Innovations in automation system with the new advanced electrical products for our next generation. Customers can find all types of Electrical Solutions at Hi-Tech Marketing.

Qualifications

BCOM